best practices for audio conferences
Audio conference calling is a modern technical boon to humankind. This allows people separated by oceans and continents to share information and ideas. The demands of an organized world require international organizations to foster and inspire partnership and communication among their various units. Utilizing the best practices for audio conferences offered by global conference calling isn’t a luxury; it’s an inevitability. Following are the five best practices for audio conference calls that will help your enterprise to get the highest revenue.
- Know your time regions and cultural differences– If you want an audio conference call that’s productive and will be an opportunity for the participants rather than a burden, you need to set it up for a time that’s suitable for all parties. Moreover, cultural differences could create some confusion and even offend. Encourage participants to be aware of cultural tender spots to ensure the smoothness of the meeting.
- Identification of all participants– Sometimes it may be a challenge to identify all of the participants and this leads to one of the most frustrating things about conference calls. Having a precise introduction session is the best practice for an audio conference so the participants say a few things about themselves or their work. While practicing this the other participant will be able to recognize them by voice.
- Know the technology tools- The person leading the conference call must have the knowledge and understanding of the technology involved with the call. Knowing about the various aspects of teleconferencing can help the being in charge of the call keep it organized especially when the call is operator-assisted. In addition to this, it is also imperative to find a consistent audio conference provider and to explain yourself and others with the technological tools.
- Lessen the unnecessary voice within the call- It’s tough enough to understand the voice and language over the phone; if you have an office chatter or construction work in the circumstance. It is one of the best practices for an audio conference to encourage participants on international audio conference calls to be mindful of their backgrounds. Members should take part in the call from a quiet room free of unnecessary noise. Participants in a call should also be mindful of where they are concerning a handset or speakerphone. Participants need to be close enough to a mike that their speeches are carried by the broadcasting’s apparatus being used.
- Minimize language barriers – Participants may speak in different languages in international audio conference calls. Organizers of these calls need to take certain steps to curtail misperception and frustration caused by language barriers. On the other hand, translators can help as technological solutions. Applications on smartphones can help with some translation tools, but, for deep and meaningful conversations regarding highly technical subjects, the aid of an expert interpreter cannot be replaced. Even if participants are multilingual or have a translator, rapid-fire speech can ruin a teleconference. Encouraging them to speak clearly and slowly is also the best practice for an audio conference. Facilitators must listen to the conversation and determine whether everyone is contributing and understanding as well.
However, if all the participants are willing to record a conference call or have a copy of the call made can be of great worth. This can assist the participants to recall important parts of an audio call conference.